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Appointing a competent person to help you meet your health and safety regulations is one of the most necessary things you can do as an employer. A competent person in this context can be defined as someone with the right and necessary skills, experience, and knowledge to help you manage health and safety in your workplace. If your business happens to be a low-risk business, you should be able to manage health and safety yourself without needing to acquire the help of an expert.


Being competent simply has to do with having:

  • The right or relevant skills, knowledge, and experience
  • Being able to apply the factors above properly, and
  • Having the necessary training to help acquire and maintain these factors.

How to achieve competence, or the specific qualifications required to be qualified as competent, are not always outlined by The Regulations as competence is determined by the area of work and specialism.


According to the requirements made by the law, you can appoint (one or a combination of):

  • Yourself
  • One of your workers, or more, and
  • Someone from outside your business

Any of the above must have the relevant Health & Safety qualifications and experience!

Straight forward health and safety issues can be dealt with in-house either by yourself or by a worker appointed by you to provide assistance. Since you are more experienced on the job, there's a better chance of you knowing the risks the work involves and how to deal with them. But it is quite important that you go through the published guidance for your specific industry.


Since the work is complex, it is quite obvious that it will deal with higher levels of knowledge, training, and experience since you'll be needing more problem solving skills and more in-depth understanding. You might have some staff in your company who might be able to deal with these issues if they had the right training. This is to be promoted and encouraged as the Regulations allows that when you have a competent person in-house, rather than appointing someone from outside the company to take care of the situation, your in-house competent person should be allowed to do it.

However, if you need the expertise of someone outside your business, you should establish the fact that anyone you employ has the necessary qualifications, experience, skills, and knowledge required to deal with the health and safety situation. Ask about the practical experience they have had of your industry, their formal qualifications, and also ask if they are a member of a professional body.


If you feel getting external help is the best thing to do, there are a number of different external sources you can get help from. Some of these include



You need to ensure that everyone you employ knows how to do their work safely without risking their health. It is quite necessary for you to provide them with clear information, instructions, and proper training.



You need to consider the importance of the training and how much training is actually needed. Also, employers need to take a proportionate approach when offering training opportunities. For instance, a low-risk business won't be needing a lengthy technical training, instead, providing the employees with simple instructions or information should be enough.

As an employer, you also have to keep the self-employed and contractors informed too. You need to ensure that everyone possesses the right amount of information they need to work without their health being at risk. Below are some of the factors you need to provide information and training on so as to ensure that your employees remain safe and healthy in their places of work.



  • You need to ensure that they are aware of any risk or hazard they may face, if there's any.
  • You need to ensure that measures are set in place to help deal with these risks and hazards
  • You also need to provide them with information on how to follow emergency procedures.


You might need to provide some specific training for your new employees, for instance

  • You should provide some basic induction training for new employees on how to work safely, including fire and evacuation, and arrangements for first aid.
  • Those that are taking extra responsibilities or changing their jobs should also be made wary of new health and safety implications.
  • You need to pay special attention to young employees as they are more prone to being involved in an accident in the work place. This means that you should try to make their training a priority. Also, do not forget to keep them under close supervision, especially those who are inexperienced.
  • Safety representatives and employee representatives should be given proper training that will help them reflect their responsibilities.
  • You can also improve and update the skills of some employees by providing them with refresher training

As an employer, you need to make risk assessments; these assessments should be able to let you know if any of your employees will need further training connected to specific risks. If there are areas in your place of work you consider to be danger areas, you need to provide your employees with adequate training and instructions on what should be done before going into these danger areas.

Another thing you need to consider is legal requirements for specific job training, for instance, the operating of forklift trucks. Also keep it in mind that if you introduce any new technology, equipment, or any kind of change in your working system/practice, you should provide your employees with the right training to operate them, and also keep them informed on the safety and health implications.


  • Co-operate with their employers so as to help them comply with the health and safety legislation.
  • Look after their own health and safety, and also help others do the same.
  • Follow any information or instruction given to them on the health and safety training you provide them with.
  • They should provide you with information on any failings that might be in your health and safety arrangements.
  • Inform you about any work situation that might present an imminent and serious risk.

For more information and help with HEALTH AND SAFETY INDUCTIONS FOR NEW EMPLOYEES IN UK BUSINESSES feel free to contact one of our friendly advisors advice with no obligation




Health and safety in the workplace cannot be over-stressed. These two things take precedence over any issue in any work environment. Employers are legally obliged to provide a safe, secure, and healthy workplace for their employees and anyone else who might be visiting their place of work including contractors, customers, and members of the public.




According to the law, employees have significant rights and responsibilities to follow so as to ensure that they remain safe and healthy. The right of an employee to work in a healthy and safe environment is preserved by the law and as such, cannot be tainted or withdrawn by your employers. This guide is here to provide you with the most important rights and responsibilities you are allowed in the workplace, all of which are listed below;



  • As an employee, you have the right to ensure that any risk to your health and safety is properly controlled, as possible.
  • If you have any solid concern about your work area, you have the right stop whatever it is you are doing and leave your work area, without being disciplined.
  • You have the right to request for -and be provided with- any personal safety and protective equipment free of charge.
  • You also have the right to be consulted by your employer in regards to health, safety, and welfare at work, and also to be provided with detailed information on these issues.
  • As part of the consultation you have had with your employer, you have the right to select Safety Representatives.



Your responsibilities deals with you being able to take care of yourself and being extra careful to not put other people's health and safety at risk. Therefore, you need to;

  • Take part in appropriate training
  • Use your personal protective equipment appropriately
  • Obey and adhere to each and every employer's health and safety policy
  • Any strain, injury, or illness you may have suffered due to your work must be reported.
  • Any health related issue, such as pregnancy, suffering an injury, or taking prescribed medication, must be reported to your employer so they can make the necessary modifications in working arrangements.



Employers are not left out in the fight to have a secure, safe and healthy workplace as they are also tasked with their own duties. Whatever the size of your business, you are mandated to ensure that all of the requirements below are met;

  • You must ensure that you provide, design, and maintain workplaces that are safe and without risk to the health of your employees.
  • Ensure that safe working habits are developed and implemented
  • Identify any kind of hazard -potential or actual- and take necessary measures to contain the risks, by either eliminating them or reducing them if elimination is impossible.
  • Ensure that temperature, ventilation, washing, toilet, lighting, and rest facilities meet up with the standard welfare, safety, and health regulations sought by the statutory bodies.
  • Implement the right measures to reduce the risk of harassment and bullying.
  • Your employees must be provided with instructions, information, and training that will help them deal with accidents and emergencies.
  • Ensure that you set up contingency plans that will help deal with emergencies and accidents, including the evacuation of your workplace.
  • Provide proper first aid facilities.
  • Provide your employees with protective clothing, and place the right warning signs wherever they are required.
  • Provide your employees with the right working equipment and see to it that they are properly used and appropriately maintained.
  • Report specific injuries, accidents, diseases and other dangerous occurrences to the right authorities. Also, do not forget to properly maintain records of injuries and accidents.
  • Provide your employees with the right health supervision.
  • Take the right precautions against the risks caused by explosives or flammable hazards, dust, electrical equipment, radiation, and noise.
  • Ensure that you take reasonable steps in order to avoid potentially dangerous work that involves manual handling, and also provide training for manual handling wherever necessary.


For help & more information please go to


What should I do first in this Health & Safety Minefield?

What should I do first in Health & Safety Minefield?

So you have a business or you are the responsible manager and things are expanding rapidly! Now the subject of Health and Safety is becoming more prevalent day by day, so where do you start?

What should I do first in Health & Safety

What should I do first in Health & Safety

What should I do first in Health & Safety

List priority and significant risks

So obviously there are more important and/or dangerous risks in different areas from one industry to another. For example if you are in warehousing with a forklift, transport, stacking of materials and movement of workers (pedestrians) you would be advised that this area is of high risk and should be addressed before Display Screen Equipment Assessments if time and resources are limited.

Questions to ask

Q: Is anyone using Display Screen Equipment in imminent danger?

A: Not really however we do need to address this issue ASAP however there may be more pressing issues at the moment that may take priority?

Q: Could anyone in the Warehouse be severely injured or worse?

A: Yes this is a high risk area so we should concentrate on this first!

So now we have a short example of a priority list what should be the next steps?

Risk Assess the area and activity!

For more information on Risk Assessments and access to our exclusive assessment software feel free to click here

What should I do first in Health & Safety

The page above will explain how to create your risk assessments however to quickly give an idea of the process we need to

Identify any hazards. A hazard is defined as anything with the potential to cause harm such as falling from height, getting hit by a vehicle, fire, electrocution and so on.

Evaluation of the risk is then required. Risk should be evaluated as how likely the hazard is to occur and if it did what would be the consequences? For example if it is very likely to happen and could cause death then you need to be eliminating this hazard or reducing significantly until it is safe to proceed.

Any and all persons who could be affected by this should then be identified and involved in the assessment process if relevant.

As described above any significant hazards and risks should have control measures put in place to eliminate or reduced to an acceptable level.

Record significant findings, communicate to all relevant persons and review periodically and if there are any changes to the activity or process.

The Health & Safety Executive (HSE) have information located here


So what are some types and examples of hazard, risk and control measures that may be identified? Please note these are taken from a building site and are just examples not necessarily relevant to any of the above.

H:= Hazard

R:= Risk

C:= Control Mearsure


H: Falls from height

R: Danger of personnel falling, Danger of objects falling onto personnel below

C: Suitable access will be provided to the working area, and shall be inspected at regular intervals. All operatives working on site shall wear safety helmets at all times. Edge protection will be provided as necessary. Signs and barriers will be positioned directly below the works to warn and prevent access to the working area. All current legislation and codes of practice concerned with working at heights will be strictly complied with. Training and instruction will be given to staff on the usage of lines and harnesses. Chutes will be used to dispose of debris.

H: Manual handling

R: Staff could suffer from back pain if regularly lifting/carrying heavy or awkward objects.

C: All equipment will be assessed and carried using the correct procedure. Manual handling, training and regular toolbox talks given. Training to be kept up to date. Manual handling risk assessment to be carried out where necessary,


H: Slips, Trips and Falls

R: Staff may suffer sprains or fractures if tripping over debris or slipping on spillages.

C: Work area to be kept clean and clear from debris. Correct ppe to be worn. Safety boots with non-slip soles to be worn.



H:Traffic movements (deliveries etc.)

R: Personnel injuries in accident Property damage in accident

C: Only licensed drivers will be allowed to drive on site or public highways. All vehicles will be licensed for use on site or public highways. All vehicles will be suitable for the tasks they perform. All drivers will adhere to site instructions.

H: Fire on Site

R: Asphyxiation Burns Injury in evacuation

C: Designated emergency exit routes will be kept free of obstruction at all times. Staff to be given training on site fire and evacuation procedures those involved in using highly flammable materials or carrying out hot work will give additional training in fire prevention measures. Hot work and the use of naked flame appliances will be controlled by a permit to work system. The electrical contractor’s staff will comply with the site fire safety procedures.


And so on

From the above you should have a feel for what the first steps should be so just to recap if in doubt look for the most hazardous activities in your operation and try to tackle those first by means of a Suitable and Sufficient Risk Assessment using the tips and tools above.

You should also look at industry standards to see what similar companies and organisations recommend as the best control measures etc.

As you will see once you start the risk assessment process it will highlight further requirements such as staff training, safety equipment and required Health & Safety arrangements etc. so we feel this is a great place to start if you are unsure.

If you would like assistance or advice please feel free to speak to a friendly professional here at Safe 2 Use

What should I do first in Health & Safety


What does reasonably practicable mean in health & safety?

What does reasonably practicable mean?

We have all been there, the job should only take a quick minute and seems very low risk however the risk assessment and company policy states all the  control measures that need to be put in place before attempting the task but what does "reasonably practicable" mean?

When health and safety conflicts with the process

What does reasonably practicable mean?

What does reasonably practicable mean?

“Pfft it will only take a minute so just turn a blind eye and I will get the job done quickly and save a few quid in the process!”

This sort of thing probably happens all the time and 9 times out of 10 nothing untoward happens while not thinking about averting the risk and everyone carries on with their lives... Hopefully!

What does reasonably practicable mean?

So you may have seen or heard the term “reasonably practicable” when people are referring to health and safety in the workplace and/or safety at work.

So what does this magic term that is thrown around so much actually mean?

Cost benefit analysis, sacrifice involved, quantum of risk, relation to the sacrifice, measures necessary for averting the risk and scale and the sacrifice to reduce risk!

The above are some quick explanations you may hear!

Okay in simple terms it basically means that the responsible person in any such scenario whether it be a risk assessor, manager or responsible person must make a calculation of what the identified hazard and likelihood of potential risk would be if the worst were to happen, once this is done then it’s time to decide what time, effort and cost etc. it would take to negate the possible harm within reason

So for example to change a light bulb in an office with a normal ceiling height it would be safe to assume that a person could suffer substantial injuries if they were to fall from let’s say standing on a nearby swivel chair and computer desk to complete the task…

Hazard = Falling from height

(There are also other considerations such as electricity, manual handling, falling objects etc. but we will concentrate on just the falling from height issue for this example!)

Risk & Likelihood =  Higher than we would like due to equipment not fit for task, lack of training, the chair being able to swivel and roll and the desk may not be able to take weight etc.

Possible Outcome = Severe Injury and possible damage to nearby equipment and people etc.

The HSE has information on this

So first off the term should not require you (in the above scenario) to employ let’s say a fully qualified electrician complete with hiring MEWPS “Mobile Elevating Work Platform” IPAF certified on a minimum day rate and call out charge and so on to change a single office light bulb as this would be overkill for the simple task and is therefore beyond "reasonably practicable" in this particular case.

So with this in mind it would be reasonable to adopt some proper and fit for purpose equipment for the task as this should be an on-going maintenance task over time and not just a one off.

The term however may require something along the lines of… purchasing a set of podium steps and training the relevant staff on this equipment, also some training on working at height and changing light bulbs as this would be reasonably practicable due to the cost, time and effort. As this is heavily reducing the likelihood of anyone getting hurt it is potentially saving problems which could lead to lost productivity, court costs and fines from the HSE and so on.

So as with a lot of health and safety in the workplace it is down to you to risk assess the situation and ensure you put measures in place that are reasonably practicable to ensure all are safe.

Feel free to have a look at our risk assessment software and instructions here or contact us for more information.

Your Guide on Risk Assessment for a Church

Risk Assessment for a Church

Risk Assessment for a Church

Risk Assessment for a Church

 A Risk assessment for a church is imperative as some risk may create an adverse effect to the church if something negative were to happen.  When a certain church is exposed to a risk, the congregations, organisation as well as the people who are associated with the church are also exposed to these risks. A Risk assessment is done for effectively managing the potential risk to the objectives, activities, the church property and most importantly to personnel.  In order to execute a proper risk management, here are some steps that you could take.

Risk Assessment for a Church

Steps to Take on Risk Assessment for a Church

Identifying the Risk

The first step on risk assessment for a church would be successfully identifying the risk. The operations and activities surrounding the church include a variety of probable risks.  For example, on the property alone, fire and flood can cause damage to the church structure and property.  The risk that you will identify inside the church can be categorised in different manner such as the safety of the volunteers, transport, social events, security, professional, public liability and the property.


In order to properly identify the hazards during the risk assessment for a church, you can simply walk through the property of the church, consult different people inside the church, review the records of the accidents that happened in the past, acquire the help of a specialist or ask the help of an insurance agency since they are aware about the prevalent risk surrounding the church.

Risk Assessment

After you managed to identify hazards, the next step would be analysing the level of risk that it presents and who may be affected in order to determine their level of importance.  Find the things that need an improvement and the risks that are under control.  During the risk assessment for a church, analyse the possibility of the risk occurring and the level of impact that it can create if it were to happen.  This is how you will determine the level of risk.

Those risk that are likely to occur at any minute would be the risks that are currently present and need attention, and if there is a high chance for it to occur annually.  The impact can also be categorised as insignificant, minor, moderate, major and catastrophic.  Catastrophic would involve death, damage the finance and reputation of the church and will prevent them from operating for a long time.  Insignificant impact would be the risk that causes a minimal short-term effect, no injury, and no monetary loss.  These are the things that you need to consider during risk assessment for a church.


Control Measures


After you successfully assess the priority of the organisation, you now need to assess the measures that you are willing to take in order to control the risks.  Controlling the risk is not only about avoiding and preventing the risk from happening.  There are also ways to minimise or negate the possible outcome by using different methods for completing an activity.  Make sure to ask a specialist about this during risk assessment for a church.


Finally, you should analyse if the steps that you made in controlling the risk to see if it is effective or not.  You should continue to monitor your risk assessment for a church and observe if it needs to be revamped or you need to improve it.

Ensure you review if any changes occur or a significant amount of time passes


Risk Assessments for Small Builders

Risk Assessments for Small Builders

The construction business is extremely dynamic and tough, especially for small builders. This business holds a lot of risks that can hinder the whole work, company and even cause harm to employees or the environment. That is why it is vital and obligatory to examine all factors, write a carefully tailored risk assessment and constantly review it. Despite the fact that no two construction sites are the same, there are numerous hazards that small boulders will encounter no matter what their project might be. And although risk assessments for small builders should be done by professionals, business owners and managers are involved in the process and should know what to look for.

Risk Assessments for Small Builders

Identify the Hazards

First and foremost, you must try to identify all hazards and regularly check your employees' physical and mental condition. Dust, noise, equipment and lifting heavy objects are amongst the most commonly found risks for the physical condition of employees. They also often face long work hours, a lot of stress and excess workload, which could harm their mental health. These are just some of the psychosocial hazards you may encounter. In addition, there is also always a chemical and biological threat you must watch for.

Who is at Risk?

When it comes to risk assessments for small builders, one must carefully examine all hazards and determine who's at risk. In most cases, employees are the ones who are exposed to most dangers, but visitors and clients are also at risk. All employers, including business owners of small construction companies, have duties towards the health and safety of their employees and ignoring them is dangerous both for the works and the business.

Take Actions

risk assessment template

risk assessment template

Once you've identified the hazards and who they might harm, you have to determine what is the chance for each and every hazard to cause harm. If the risk level is high, then you should act immediately in one way or another in order to reduce or eliminate the risk. Prioritising the risks is the best way to start dealing with them.

Write Everything Down

Once you've done all that, you have to write a detailed record of all findings and actions. This record is extremely important for all risk assessments for small builders, as they are a proof that you have done what is required from you. In addition, you can later review the assessment and consider how to enhance your actions, working practices and machinery.

How Risk Assessments Help You

Risk Assessment Tool

Risk assessments for small builders help you identify hazards and who might be at risk. They help you prioritise the hazards, adapt your control measures and decide if more are needed. And above all, risk assessments prevent accidents, injuries, and illnesses.

Health Safety for Lone Workers– How to Make the Workplace Safer for Them

Health Safety for Lone Workers– How to Make the Workplace Safer for Them


More companies are allowing their workers to work alone. A good number of businesses introduced home working as an option for their employees. More people have also decided to set up small businesses. All types of industries do require people to work on their own, but that doesn’t mean that they should be less protected compared to other employees. Health safety for lone workers should be one of the priorities of companies today.


It is a known fact that a lone worker needs more protection than any other staff because of the health and safety issues brought about one’s working conditions. Working alone for long periods of time requires an individual to check whether the conditions are safe and whether a safety plan is implemented should something go wrong.


Health safety for lone workers

Jobs that Require Lone Workers


While any role in an organisation can involve lone working activities, there are some positions within the company that requires a person to work on one’s own. As internet and technology continue to improve each year, it has become less of a requirement for an employee to come into the office. That’s why more people find themselves working alone.


Some of the common situations where one becomes a lone worker are home workers; employees who work alone away from the office; service staff who do fieldworks; mobile workers such as maintenance staff or sales representatives; staff working after normal business hours such as security guards or cleaners; or self-employed individuals who work alone.


Responsibility of Employers


Employers are required by law to keep their workers healthy and safe during office hours. However, this might be hard to do especially if the company doesn’t have any protocols for the health safety for lone workers.


It is important for companies to check the health safety for lone workers under their employment. The organisation must determine potential hazards and implement measure to reduce the risks.


Employers must also conduct a risk assessment to ensure that the task can be done safely by a single worker. The organisation must also find out if additional training, supervision or equipment is needed for the position. For home workers, employers must know the place where the job will be done. A risk assessment must also be conducted to ensure the health and safety of the person working at home.


Health safety for lone workers should be considered in the same manner as that of other employees. Employers should look at the needs and requirements of the person doing the work, and ensure the person can do it in a safe manner. While constant supervision might not be possible, it is important to monitor lone workers to ensure that they are safe.



Risk Assessments for Nurses A Mandatory Feat for Successful Service

Risk Assessments for Nurses – A Mandatory Feat for Successful Service

Risk Assessments for Nurses

Risk Assessments for Nurses

Nurses serve an incredibly important purpose in every medical establishment. Regardless of whether people see it or not, the nurse is one of the most important positions in the hospital. They are overly responsible for the proper functioning of the establishment even if they are not directly in charge of handling the medical condition of the patient. They are the ones which are going to oversee the current condition of a patient, and they are responsible for their everyday experience in the medical establishment. Considering the seriousness of this endeavour, risk assessment for nurses is likely to be one of the most important things that they should be properly educated about.

Risk Assessments for Nurses

Why are Risk Assessment for Nurses necessary?

Patients who are admitted in hospitals are generally suffering from a serious condition which requires constant medical oversight. This is the main reason for which they’ve been admitted in the establishment and not sent off for domestic treatment. During that time patients are very susceptible and emotionally unstable due to their worsened condition. This commonly exposes them to a variety of risks like clinical depression or suicide, for instance. At the same time, the person who is responsible of monitoring their condition is the nurse at shift. That’s why risk assessment for nurses is practically mandatory skill. They have to be able to determine whether or not the patient is at risk in order to report to the doctor so that he could take the necessary steps.

Techniques to Improve Risk Assessment for Nurses

 Try our Risk Assessment Software

Proper education and frequent tests are without a doubt among the first things that are going to greatly improve the ability of risk assessment for nurses. This would allow them to quickly identify troublesome patterns and notice a potential risk in the condition of the patient. Being able to do this on time is the single, most important thing in the job of a nurse. This is what’s capable of saving a person’s life or missing this opportunity. While the doctors are in charge of improving the condition of the patient and obligated to do whatever they can to get this done, nurses are required to provide constant oversight on their current health condition and report if it worsens. Being able to identify potential risks is the most important thing that the nurse should be able to do.

In any case, risk assessment for nurses is an obligatory practice that should be ever present in every single medical establishment. This is what makes the overall medical practice reliable and provides people with feeling of security when they get admitted in a hospital.


Importance of Health Care Risk Assessments

Importance of Health Care Risk Assessments

Health Care Risk Assessments

Health Care Risk Assessments

Health Care Risk assessments are essential especially in working spaces in which the employees have a constant risk of facing danger. These assessments are done in order to take precautions for any potential risks a place might have, ensuring the safety of the people who work. It does not only mean the direct accidents, but also the long-term health risks a person might face being expose to or working in a certain environment for a long period of time. It is not an option but a legal necessity to perform a proper risk assessment in all the risk prone working places or where other activities are involved.

Health Care Risk Assessments

There are two important terms used in Health Care Risk assessments which are needed to be clearly understood in order to perform a successful assessment. There are “hazards” and “risks”. A hazard could be any device or a situation which has the ability to cause harm to someone who works with or near it. Chemicals and electrical installations are obvious hazards while working with a help of a ladder which can cause harm by falling is an example for a hazard that can be overlooked. A risk means the possibility of an accident or harm through a hazard.

Importance of risk assessments

Usually, the companies and institutions are obliged to appoint a separate professional to carry out occasional Health Care Risk assessments, suggest precautions and ensure that they are being practiced and carried out at all times. All the records of these assessments should be organised and kept at all times in order to produce if there is an inspection by the authorities. The amount of details which should be in the assessment depends on the kind of company or the institutions which you belong in. It should cover all the aspects of work within the said company, without missing out section which includes even a single employee. It is to be giving an extreme level of importance since health and sometimes the lives of the employees may depend on the success of the assessment.

How a health care risk assessment is carried out?
For practical purposes, this process is carried out in sections within the workplace. Apart from the observations of the assessor, employees are questioned about their concerns and the practical issues that they face during work to get a complete idea about the conditions.

The process of complete Health Care Risk assessments include observing and identifying any hazards present within the work premises, identifying the exact risk or risks which can be cause by the hazards, a detailed evaluation of the risk, a suggestion for minimising that risk or completely eliminating it from work if possible, monitoring process of how the precautions are carried out and frequent reviews about the existing and new hazards.

If you have any questions about this subject please feel free to contact us